OFFICE OF THE EXECUTIVE ENGINEERPUBLIC HEALTH DEPARTMENT DIVISION SHIVPURI (M.P.)

 

A.               TASKS TO BE COMPLETED PRIOR TO COMMENCEMENT OF THE ACT

 

(1)            Preparing Manuals

(I)                                                                     Organization

The Division office comprises Sub. Divisions. This Division has 5 Sub.  Divisions which are located at Shivpuri, Kolaras, Karera, Pichhore and Pohari.

          Functions

     The functions of the Division office is to execute the works related to   

    water supply, Drainage maintt. and Rural Sanitation Programme.

                            Duties

   The Public Health Engineering Department is the principal agency of the Government of Madhya Pradesh responsible for preparation and execution of the water supply and sanitation projects in the State, maintenance of which may be done either by itself or through local agencies. Carrying out works assigned in the command area Development. Any other work assigned from time to time.

 

(II)                                                                The Division office is headed by the Executive Engineer and for his 

assistance  in financial matters there is provision of one Divisional Accountant who advises him so far as financial matters are concerned . Similarly there is clerical staff who deal with Accounts and Establishment matters . So far as Technical matters are concerned there is provision of 2 Sub-Engineers ,DM,ADM & Tracers also there to assist him in Technical matters.

As stated in S.No. 1 the division has 5 sub-divisions which consist  of 1 Assistant Engineer some Sub-Engineer ,1 S.D.C,1L.D.C.etc. The function of the Assistant Engineer is to get the work executed at Sub-Divisional level & he has to check 100% measurements  of the work executed in his Sub-Division .The Assistant Engineer is the head of Sub-Division There is provision of 10% checking of measurement by Executive Engineer about ther works executed in the Division.  

(III)      The  decision making process and channels of  supervision and accountability are as per provision laid down in Works Deptt. Manual 1983 Para 1.014 (a) The executive unit of the department is the Division in charge of an E.E. who is responsible for execution and management of works, within his Division.

             (b) The Divisional officer, as a primary disbursing officer of the Division, Shall be responsible for all financial transactions of the whole Division and for the proper maintenance of accounts. He is further required to submit his accounts to the Accountant General every month by a fixed date for audit and incorporation in the general accounts. He is also responsible to ensure that the accounts of his Division are not allowed to fall into arrears.

(IV)     The norms about discharge of the functions by officers of Division are as the

           100% checking of the measurements of the works executed by the Division is 

           checked by Assistant Engineer whereas 10% measurements of the such works

           are required to be checked by the Executive Engineer.

(V)              All rules, regulations, instructions, manuals and records for discharging its

            functions are maintained by Divisional office. 

(VI)    The documents held by Divisional Office are as under :-

(1) Topo Sheets (2) Tech. Sanctions (3)Service books of employees (4) Agreements with contractors (5) Records pertaining to accounts (6) Salary bills (7) G.P.F./D.P.F. Pass books etc.

(VII)  The Executive Engineer who is head of the Division office attends the meetings   

which are held at collectorate or at the level of  S.E., C.E. and ENC office. The  Division office gets the minutes of the meetings and the decisions taken there at are complied with.

(VIII) As per at (VII)

  (IX) As per position of staff  sent monthly to S.E. & C.E.

   (X) As per pay scales applicable.

(XI) So for as allocation of the budget and expenditure incurred thre-on is concerned, 

the monthly account is sent each month to the Accountant General and copy there-of is sent to S.E., C.E. ,ENC etc.

(XII) Not applicable.

(XIII) Not applicable.

(XIV) Not applicable.

(XV) Not applicable.

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(XVII) No other information please.

                                                                                                      Executive Engineer,

                                                                                             Public Health Engg. Division,

Dated : 10.04.2006                                                                                                                                  Shivpuri (M.P.)